JOBS

EVENT COORDINATOR

(CONTRACT POSITION)

 
APPLY HERE

Jaime Byrne Events

Jaime Byrne Events is seeking an experienced, highly organized, and detail-oriented Event Coordinator to support the planning and execution of nonprofit fundraising events, galas, and special events. This is a contract, hourly position that offers flexibility, independence, and the opportunity to play a key role in producing impactful events that make a difference.

About the Role

This position is ideal for someone who thrives in a fast-paced environment, loves organization, and takes pride in making sure every detail is accounted for. We are looking for a proactive self-starter who can anticipate needs before they arise, think several steps ahead, and help keep both clients and our internal team organized and on track. 

While this is not a traditional full-time position, candidates should understand that event planning is cyclical. Workload will fluctuate throughout the year, with hours increasing significantly as events approach. During peak event periods, this role may require full-time availability and flexibility to meet deadlines and event needs.

Key Responsibilities

  • Support the planning and execution of fundraising galas, nonprofit events, and special projects

  • Create and maintain detailed timelines, production schedules, and event checklists

  • Track tasks, deadlines, and deliverables to ensure projects stay on schedule

  • Coordinate with venues, vendors, sponsors, clients, and event partners

  • Manage event logistics and oversee countless moving pieces simultaneously

  • Assist with event registration, guest management, auction logistics, sponsorship fulfillment, and production needs

  • Keep project files, documents, and communications organized and up to date

  • Anticipate potential challenges and proactively identify solutions

  • Follow through on every detail to ensure nothing falls through the cracks

  • Support onsite event execution, including occasional evening and weekend events

Qualifications

  • Prior event planning, event coordination, or project management experience required

  • Exceptional organizational skills and attention to detail

  • Strong written and verbal communication skills

  • Ability to manage multiple projects and priorities simultaneously

  • Highly proactive, resourceful, and self-motivated 

  • Comfortable working independently while collaborating closely with a small team

  • Strong sense of ownership and accountability

  • Proficient in Google Workspace, Microsoft Office, and event management software

  • Experience working on nonprofit fundraising events, galas, or large-scale events is preferred

What We're Looking For

The ideal candidate is someone who:

  • Is incredibly detail-oriented and thorough

  • Loves checklists, timelines, organization, and project management

  • Thinks two steps ahead of clients, vendors, and team members

  • Takes initiative without waiting to be asked

  • Is dependable, responsive, and follows through

  • Can keep a team organized and focused on priorities

  • Understands that successful events require flexibility, adaptability, and a willingness to jump in wherever needed

  • Brings creative ideas to the table while exercising sound judgment and impeccable taste, ensuring every detail reflects the elevated standards our clients, sponsors, and guests expect. 

Schedule & Flexibility

This is a flexible, hourly contract position. There is no set 9-to-5 schedule, and we are open to candidates who may have other professional commitments. We value results, communication, and reliability over rigid office hours.

That said, candidates must be available to:

  • Monitor and respond to emails and time-sensitive communications within a reasonable timeframe

  • Prioritize availability for client meetings during standard business hours, as project needs require 

  • Communicate clearly about their availability and schedule

  • Increase availability during busy event periods and leading up to major events

  • Work evenings, weekends, and event days as needed

We are happy to accommodate flexibility in your schedule, provided expectations, deadlines, and communication needs are consistently met.

Compensation

Hourly rate is negotiable and will be based on experience and qualifications.

If you are passionate about events, thrive on organization, and enjoy bringing complex projects to life, we'd love to hear from you.

APPLY HERE